Allocation Process

The City of Fort St John works responsibility to manage its recreational spaces in an equitable manner to meet current and future demands for both organized and casual participants.

Through an allocation process, the City will coordinate, schedule and operate the recreation facilities to ensure optimum usage and programming for regular user groups.  After the allocation process, facilities are rented on a first come, first serve basis for any vacant time slots.

Allocation Categories and Dates

Groups or organizations requesting to reserve space at the recreational facilities must adhere to the Allocation Policy and adhere to the submission dates.  The process allocates requested bookings in a fair and equitable manner amongst user groups.  Any rental dates requested after the allocation, are on a first come first serve basis.

Allocations occur for the following groups, the dates listed are approximate timelines.

These dates may occasionally change to meet the demands of our growing recreational demands or for internal requirements. If you would like to be added to the allocation email group or missed receiving an allocation package, please email Reservations and submit a request.

Category	Packages emailed	Season	Requests Due	Meeting Date- Approx.	Published Schedule
Fitness - Spring & Summer	Jan 15	Apr-Sept	Feb 1	Via email	Feb 15
Outdoor Fields - Spring & Summer	Feb 15	May-Oct	Mar 1	Mar 15	Apr 1
Ice - Summer	Apr 1	August	Apr 15	Via email	May 1
Ice - Regular Season	May 1	Sept 1 – Mar 15	May 15	June 15	Aug 1 Tent. Sept 15 Conf.
Field House - Regular Season	May 1	Sept 1- Feb 28	May 15	June 15	July 1
SD #60	May 1	Sept -  June	May 15	June 1	Aug 1 Tent. Sept 15 Conf.
Fitness - Fall	July 1	Oct - Dec	July 15	Via email	Aug 1
SD # 60 Field Trips	Sept 15	Oct -  June	Oct 1	Via email	Oct 15 Conf.
Field House - Spring & Summer	Oct 1	Mar 1- Aug 31	Oct 15	Via email	Oct 30
Ice - Spring	Oct 1	Mar 16 -  April	Oct 15	Via email	Oct 30
Fitness Winter	Oct 15	Jan - Mar	Nov 1	Via email	Nov 15
Dry Floor - Regular Season	Nov 15	Apr -Aug	Dec 1	Via email	Dec 15

Categories of User Groups

The City of Fort St John uses a benefit-based approach to set fees per category of user group.  The following are the four categories of user groups;

Youth Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. 75% of the membership must be 18 years of age or under to qualify for youth status. Examples include Girl Guides, Scouts, and Minor Sports groups.

Adult Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. Groups that do not meet the "75% under the age of 18" bylaw would qualify for adult status. Examples include Fort St. John Recreation Hockey or North Peace Potter's Guild.

Private Group: A private patron (individual) or organization requesting use of a facility for a private function where no profit is being generated for use by that group would qualify for private status. Examples include family reunions, weddings, picnics, church congregation activities, or a service club annual general meeting.

Commercial Entity: A company requesting use of a facility for its own profit would qualify for commercial status. Examples include: An entertainment promoter, local radio station, traveling circus, or the NHL Old-timers Promotional Show. This also includes other levels of government.