Allocation Process
The City of Fort St John works responsibility to manage its recreational spaces in an equitable manner to meet current and future demands for both organized and casual participants.
Through an allocation process, the City will coordinate, schedule and operate the recreation facilities to ensure optimum usage and programming for regular user groups. After the allocation process, facilities are rented on a first come, first serve basis for any vacant time slots.
Allocation Categories and Dates
Groups or organizations requesting to reserve space at the recreational facilities must adhere to the Allocation Policy and adhere to the submission dates. The process allocates requested bookings in a fair and equitable manner amongst user groups. Any rental dates requested after the allocation, are on a first come first serve basis.
Allocations occur for the following groups, the dates listed are approximate timelines.
These dates may occasionally change to meet the demands of our growing recreational demands or for internal requirements. If you would like to be added to the allocation email group or missed receiving an allocation package, please email Reservations and submit a request.
Category |
Packages emailed |
Season |
Requests Due |
Meeting Date- Approx. |
Published Schedule |
Fitness - Spring & Summer |
Jan 15 |
Apr-Sept |
Feb 1 |
Via email |
Feb 15 |
Outdoor Fields - Spring & Summer |
Feb 15 |
May-Oct |
Mar 1 |
Mar 15 |
Apr 1 |
Ice - Summer |
Apr 1 |
August |
Apr 15 |
Via email
|
May 1 |
Ice - Regular Season |
May 1 |
Sept 1 – Mar 15 |
May 15 |
June 15 |
Aug 1 Tent. Sept 15 Conf. |
Field House - Regular Season |
May 1 |
Sept 1- Feb 28 |
May 15 |
June 15 |
July 1 |
SD #60 |
May 1 |
Sept - June |
May 15 |
June 1 |
Aug 1 Tent. Sept 15 Conf. |
Fitness - Fall |
July 1 |
Oct - Dec |
July 15 |
Via email
|
Aug 1 |
SD # 60 Field Trips |
Sept 15 |
Oct - June |
Oct 1 |
Via email |
Oct 15 Conf.
|
Field House - Spring & Summer |
Oct 1 |
Mar 1- Aug 31 |
Oct 15 |
Via email |
Oct 30 |
Ice - Spring
|
Oct 1 |
Mar 16 - April |
Oct 15 |
Via email |
Oct 30 |
Fitness Winter |
Oct 15 |
Jan - Mar |
Nov 1 |
Via email |
Nov 15 |
Dry Floor - Regular Season |
Nov 15 |
Apr -Aug |
Dec 1 |
Via email |
Dec 15 |
Categories of User Groups
The City of Fort St John uses a benefit-based approach to set fees per category of user group. The following are the four categories of user groups;
Youth Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. 75% of the membership must be 18 years of age or under to qualify for youth status. Examples include Girl Guides, Scouts, and Minor Sports groups.
Adult Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. Groups that do not meet the "75% under the age of 18" bylaw would qualify for adult status. Examples include Fort St. John Recreation Hockey or North Peace Potter's Guild.
Private Group: A private patron (individual) or organization requesting use of a facility for a private function where no profit is being generated for use by that group would qualify for private status. Examples include family reunions, weddings, picnics, church congregation activities, or a service club annual general meeting.
Commercial Entity: A company requesting use of a facility for its own profit would qualify for commercial status. Examples include: An entertainment promoter, local radio station, traveling circus, or the NHL Old-timers Promotional Show. This also includes other levels of government.