Allocation Process

The City of Fort St John works responsibility to manage its recreational spaces in an equitable manner to meet current and future demands for both organized and casual participants.

Through an allocation process, the City will coordinate, schedule and operate the recreation facilities to ensure optimum usage and programming for regular user groups.  After the allocation process, facilities are rented on a first come, first serve basis for any vacant time slots.

Allocation Categories and Dates

Groups and/ or organizations requesting to reserve space at the recreational facilities must adhere to the Allocation Policy and adhere to the submission dates.  The process allocates requested bookings in a fair and equitable manner amongst user groups.  Ant rental dates requested after the allocation, are on a first come first serve basis.

Allocations occur for the following groups, the dates listed are approximate timelines.

These dates may occasionally change to meet the demands of our growing recreational demands or for internal requirements. If you would like to be added to the allocation email group or missed receiving an allocation package, please email Reservations and submit a request.

Category

Packages emailed

Season

Requests Due

Meeting Date- Approx.

Published Schedule

Fitness - Spring & Summer

Jan 15

Apr-Sept

Feb 1

Via email

Feb 15

Outdoor Fields - Spring & Summer

Feb 15

May-Oct

Mar 1

Mar 15

Apr 1

Ice - Summer

Apr 1

August

Apr 15

Via email

 

May 1

Ice - Regular Season

May 1

Sept 1 – Mar 15

May 15

June 15

Aug 1 Tent.

Sept 15 Conf.

Field House - Regular Season

May 1

Sept 1- Feb 28

May 15

June 15

July 1

SD #60

May 1

Sept -  June

May 15

June 1

Aug 1 Tent.

Sept 15 Conf.

Fitness - Fall

July 1

Oct - Dec

July 15

Via email

 

Aug 1

SD # 60 Field Trips

Sept 15

Oct -  June

Oct 1

Via email

Oct 15 Conf.

 

Field House - Spring & Summer

Oct 1

Mar 1- Aug 31

Oct 15

Via email

Oct 30

Ice - Spring

 

Oct 1

Mar 16 -  April

Oct 15

Via email

Oct 30

Fitness Winter

Oct 15

Jan - Mar

Nov 1

Via email

Nov 15

Dry Floor - Regular Season

Nov 15

Apr -Aug

Dec 1

Via email

Dec 15

Categories of User Groups

The City of Fort St John uses a benefit-based approach to set fees per category of user group.  The following are the four categories of user groups;

Youth Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. 75% of the membership must be 18 years of age or under to qualify for youth status. Examples include Girl Guides, Scouts, and Minor Sports groups.

Adult Public Recreation: A non-profit organization organized and operated for social welfare, civic improvement, pleasure, and/or recreation. Groups that do not meet the "75% under the age of 18" bylaw would qualify for adult status. Examples include Fort St. John Recreation Hockey or North Peace Potter's Guild.

Private Group: A private patron (individual) or organization requesting use of a facility for a private function where no profit is being generated for use by that group would qualify for private status. Examples include family reunions, weddings, picnics, church congregation activities, or a service club annual general meeting.

Commercial Entity: A company requesting use of a facility for its own profit would qualify for commercial status. Examples include: An entertainment promoter, local radio station, traveling circus, or the NHL Old-timers Promotional Show. This also includes other levels of government.